Features - Manuscript Submission, Peer Review, Production & Analytics

Submission

Online manuscript submission that authors actually like

A guided submission portal that walks authors through every step - file upload, metadata, funding, conflicts of interest, suggested reviewers, and co-author management. Built-in validation catches issues before they reach your editorial inbox.

Multi-file upload (manuscript, figures, tables, supplemental)
ORCID integration and co-author management
Structured metadata for any article type
Funding, conflict-of-interest, and ethics declarations
Suggested & excluded reviewers with justification
Automatic file format and completeness checks
One-click revision resubmission with tracked changes

New submission Step 3 of 5

Title

Novel CRISPR variants in wheat drought tolerance

Files

📄 manuscript.docx ✓

📈 figures.zip ✓

+ Add supplementary file

Peer review

Configurable, end-to-end peer review

Match manuscripts to the right reviewers with conflict-of-interest checks, send invitations in bulk, and capture reviews through structured forms or free text - whatever fits your journal's process.

Reviewer discovery and matching with editor override
Automatic conflict-of-interest and dual-reviewer detection
Configurable review forms and scoring rubrics
Bulk invitation and reminder campaigns
Late-review alerts and reviewer pool health dashboards
Confidential comments to editor separate from author comments
Optional ORCID credit on accepted reviews
Reviewer history, stats, and recognition

Reviewer invitations

SK Dr. Sara Khalid Accepted
MR Prof. M. Rauf Pending
JT Dr. J. Tan Declined
HA Dr. H. Aslam Invited

Editorial workflow

Decisions, letters, and revision tracking - in one place

Editor-in-Chief, Associate Editor, and Section Editor roles with their own queues, decision letter templates, and revision tracking. Everything you need to make - and document - editorial decisions consistently.

Editor-in-Chief, Associate, and Section Editor roles
Triage queues with quick-decision actions
Configurable decision letter templates with merge fields
Multi-round revision tracking and resubmission linking
Built-in quality and ethics checks (image screening, plagiarism)
Co-reviewer and editorial board workflows
Audit trail of every decision and edit

Decision letter Revision R2

Dear Dr. Khan,

Thank you for submitting your revised manuscript. After review, we invite you to submit a minor revision addressing the reviewers' final comments below. Please respond point-by-point and upload tracked-changes and clean versions.

Send to Author Save draft

Production

From acceptance to publication - tracked

After acceptance, xPaperFlow keeps production moving. Assign copyediting, typesetting, and proofing tasks to internal staff or external vendors, route proofs to authors, and assemble final issues.

Per-task assignment to staff or external vendors
Author proof review and approval workflow
Issue-based and article-based production
File versioning with full audit history
External vendor portal with secure scoped access
Production timeline, SLAs, and bottleneck alerts
Direct handoff to DOI registration and indexing

Production tasks

✓ Copyediting Done

3 Typesetting In progress

4 Author proof Queued

5 Online publication Queued

Analytics & reporting

See where your journal stands - at a glance

Built-in dashboards show submissions, decisions, reviewer performance, and time-in-stage metrics. Export anything to CSV or Excel for board reports, and dig into trends by article type, section, or year.

Submission and decision volume dashboards
Time-to-decision and time-in-stage breakdowns
Reviewer performance, responsiveness, and agreement
Acceptance rate by article type, section, or year
Editor workload and turnaround metrics
Export to CSV, Excel, and PDF
Scheduled email reports to editors and board members

Jan

Feb

Mar

Apr

May

Jun

Submissions / month +24% YoY

Configuration

Configure every step. No code required.

Every workflow stage, email template, role, and review form is configurable through the admin UI. Adapt xPaperFlow to how your journal already works - and change your mind any time, at no extra cost.

Per-journal workflow configuration with stages and SLAs
Email template editor with merge fields
Custom review forms, scoring rubrics, and decision options
Role and permission management with editor and section scopes
Custom fields, article types, and metadata
Branding: logo, colors, and per-journal login pages
Configuration history and rollback

Workflow stages

Submitted → Editor Triage

Under Review

Decision Pending

Revision Needed → Revised

Editing → Proofing

In Press → Published

Integrations & ecosystem

Connect the tools your team already uses

xPaperFlow integrates with the services scholarly publishers rely on - DOI/CrossRef, ORCID, plagiarism screening, reference managers, indexing services, and identity providers.

DOI registration with CrossRef and DataCite
ORCID for authors, reviewers, and editors
Plagiarism and image-screening services
Reference manager and citation export
SAML, OIDC, and 2FA for institutional SSO
Webhooks and REST API for custom integrations
Indexing and discovery service feeds

ORCID

CrossRef

iThenticate

SSO/SAML

Webhooks

Security & compliance

Built for the trust scholarly publishing requires

Scholarly content is sensitive - and so is the data behind it. xPaperFlow is built with role-based access, full audit trails, and the security controls your IT team expects.

Role-based access with per-journal and per-section scopes
Full audit trail of every action and decision
Encrypted data in transit and at rest
GDPR-aware data handling and export tools
SAML, OIDC, and 2FA for institutional sign-in
Configurable password and session policies
Regular third-party security reviews

Enterprise-grade security

SOC 2-aligned controls, role-based access, and encrypted storage. Built for the trust scholarly publishing requires.

Every capability, one platform